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Annual Compliance Package of ROC

About of Service

  1. Annual Return Filing (Form MGT-7):

    • Description: The Annual Return is a detailed document that provides information about the company’s directors, shareholders, registered office, shareholding pattern, and any changes in directorship. It must be filed annually with the ROC.
    • Due Date: Within 60 days from the conclusion of the Annual General Meeting (AGM).

  2. Financial Statements Filing (Form AOC-4):

    • Description: Financial statements include the balance sheet, profit & loss account, cash flow statement, and auditor’s report. These documents are prepared and filed with the ROC to provide a clear picture of the company’s financial health.
    • Due Date: Within 30 days from the conclusion of the AGM.

  3. Annual General Meeting (AGM):

    • Description: The AGM is a mandatory yearly meeting where the company presents its financial statements to shareholders, discusses performance, and addresses shareholder concerns. The package includes assistance in organizing and conducting the AGM, drafting minutes of the meeting, and resolutions passed.
    • Due Date: The AGM must be held within six months from the end of the financial year.

  4. Board Meetings:

    • Description: Regular board meetings are essential for corporate governance. The package includes scheduling, organizing, and documenting board meetings, preparing the agenda, minutes, and resolutions.
    • Frequency: A minimum of four board meetings a year, with a gap of not more than 120 days between two consecutive meetings.

  5. Director KYC (DIR-3 KYC):

    • Description: DIR-3 KYC ensures that the details of all directors are updated annually with the ROC. This is crucial for maintaining accurate records and compliance.
    • Due Date: 30th September every year.

  6. Form DPT-3:

    • Description: This form is filed to report outstanding receipts of money or loans by the company. It provides transparency in the company’s financial dealings.
    • Due Date: 30th June every year.

  7. Form MSME-1:

    • Description: MSME-1 is filed to report outstanding payments to Micro or Small Enterprises. It is a half-yearly requirement to ensure timely payments to small vendors and suppliers.
    • Due Dates: 30th April (for October to March period) and 31st October (for April to September period).

  8. Income Tax Return Filing:

    • Description: The package includes preparation and filing of the company’s income tax return, ensuring accurate computation of taxable income and tax liability.
    • Due Date: 30th September every year.

  9. GST Return Filing:

    • Description: If applicable, the package includes preparation and filing of Goods and Services Tax (GST) returns. This ensures compliance with GST laws and timely filing of returns.
    • Frequency: Monthly/Quarterly (based on turnover) and annually.

  10. Maintenance of Statutory Registers:

    • Description: The package includes updating and maintaining statutory registers such as the Register of Members, Register of Directors and Key Managerial Personnel, Register of Charges, and other required registers under the Companies Act.

  11. Compliance Management:

    • Description: Regular reminders and updates on compliance deadlines. The package also includes assistance with any additional filings or compliance requirements specified by the ROC or other regulatory authorities.

  12. Consultation and Advisory Services:

    • Description: Ongoing consultation and advisory services related to company compliance. This includes addressing queries or issues related to regulatory compliance and filing requirements.

Benefits of the Annual Compliance Package

  • Avoidance of Penalties: Ensures timely compliance with statutory deadlines to avoid penalties and legal issues.
  • Regulatory Adherence: Keeps the company in good standing with regulatory authorities by adhering to all applicable laws and regulations.
  • Financial Transparency: Maintains transparency in financial reporting, enhancing the credibility of the company.
  • Peace of Mind: Provides peace of mind to directors and shareholders by managing all compliance-related activities, allowing them to focus on core business operations.
  • Professional Guidance: Offers expert guidance and support for navigating complex regulatory requirements and ensuring accurate filings.

Conclusion

The Annual Compliance Package for ROC is essential for maintaining the legal standing and credibility of a company. By ensuring all statutory requirements are met on time, companies can avoid penalties, uphold good governance practices, and focus on their core business activities. This package provides comprehensive support and expert guidance, making compliance management easier and more efficient

Uses and Benefits
  • Annual Return Filing (Form MGT-7): Description: Preparation and filing of the Annual Return, which includes details about the company’s directors, shareholders, registered office, shareholding pattern, and changes in directorship. Due Date: Within 60 days from the conclusion of the Annual General Meeting (AGM).
  • Financial Statements Filing (Form AOC-4): Description: Preparation and filing of financial statements, including the balance sheet, profit & loss account, cash flow statement, and auditor’s report. Due Date: Within 30 days from the conclusion of the AGM.
  • Annual General Meeting (AGM): Description: Assistance in organizing and conducting the AGM, including drafting minutes of the meeting, resolutions passed, and ensuring proper documentation. Due Date: The AGM must be held within six months from the end of the financial year.
  • Board Meetings: Description: Scheduling, organizing, and documenting board meetings, including preparation of the agenda, minutes, and resolutions. Frequency: A minimum of four board meetings a year, with a gap of not more than 120 days between two consecutive meetings.
  • Director KYC (DIR-3 KYC): Description: Filing of DIR-3 KYC for all directors to ensure their details are updated annually. Due Date: 30th September every year.

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Charges Structure & Our Scope of Work

Additional Disclosure

  1. Company Information:

    • Provide updated company details, including registered office address, directors, shareholders, and changes in corporate structure during the year.

  2. Financial Statements:

    • Submission of financial statements, including balance sheet, profit and loss account, and cash flow statement audited by a Chartered Accountant.

  3. Annual Return (Form MGT-7):

    • Filing of Annual Return with RoC, disclosing particulars of the company's directors, shareholders, share capital, and compliance with corporate governance norms.

  4. Board and Shareholders Meetings:

    • Maintain and disclose minutes of board meetings and general meetings of shareholders held during the year, including resolutions passed.

  5. Changes in Memorandum and Articles of Association:

    • Disclosure of any changes made to the Memorandum and Articles of Association during the year, including amendments to share capital, objects clause, or management structure.

  6. Compliance Certificates:

    • Obtain compliance certificates as required under the Companies Act, confirming adherence to statutory requirements and regulatory filings.

  7. Statutory Registers:

    • Maintain and update statutory registers, including registers of members, directors, charges, and related party transactions.

  8. Disclosure of Related Party Transactions:

    • Provide details of related party transactions, including transactions with directors, key managerial personnel, and their relatives.

  9. Corporate Governance Report:

    • Prepare and disclose a corporate governance report, outlining compliance with corporate governance principles prescribed by the Companies Act and SEBI (for listed companies).

  10. Secretarial Audit Report (if applicable):

    • Submission of the Secretarial Audit Report, if applicable, confirming compliance with applicable laws, rules, and regulations.

  11. Legal Opinions and Certifications:

    • Provide legal opinions and certifications from professionals, validating the completeness and accuracy of the Annual Compliance Package submitted to RoC.

Terms & Conditions

Documents & Detail Required

  1. Financial Statements:

    • Balance Sheet: A statement showing the company's financial position, including assets, liabilities, and equity, as of the end of the financial year.
    • Profit and Loss Account: A statement showing the company's revenues, expenses, and profits or losses for the financial year.
    • Cash Flow Statement: A statement showing the cash inflows and outflows during the financial year.

  2. Annual Return:

    • Form MGT-7: A return containing information about the company's shareholders, directors, and other statutory details as of the end of the financial year.

  3. Audit Report (if applicable):

    • If the company is required to get its accounts audited under the Companies Act, 2013, a copy of the audit report prepared by a statutory auditor.

  4. Directors' Report:

    • A report prepared by the Board of Directors highlighting the company's performance, financial position, future prospects, CSR activities (if applicable), etc.

  5. Minutes of General Meetings:

    • Minutes of Annual General Meeting (AGM) and any Extraordinary General Meetings (EGMs) held during the financial year.

  6. Board Resolutions:

    • Copies of board resolutions passed during the financial year for various matters such as approval of financial statements, dividends, director appointments, etc.

  7. Income Tax Return (ITR):

    • Filing of income tax return along with financial statements and audit report (if applicable) with the Income Tax Department.

  8. Compliance Certificate (if applicable):

    • A compliance certificate signed by the company secretary or a practicing company secretary confirming compliance with all applicable laws and regulations.

  9. Statutory Registers and Records:

    • Updated registers such as Register of Members, Register of Directors and Key Managerial Personnel, Register of Charges, etc.

  10. Miscellaneous Documents:

    • Any other documents required by specific regulatory authorities or as per the company's Articles of Association and Memorandum of Association.

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OUR REVIEW

FAQ'S

What is an Annual Compliance Package for ROC?

A: An Annual Compliance Package for ROC (Registrar of Companies) is a comprehensive service that ensures a company meets all statutory and regulatory requirements as mandated by the Companies Act and other relevant laws. This includes filing annual returns, financial statements, maintaining statutory registers, and more.

: Why is annual compliance important for a company?

A: Annual compliance is crucial to maintain the legal standing of the company, avoid penalties, ensure transparency in financial reporting, and uphold the company’s credibility with regulatory authorities and stakeholders.

3: What documents are required for annual compliance of a company?

A: Key documents include: Form MGT-7 (Annual Return) Form AOC-4 (Financial Statements) Minutes of Annual General Meeting (AGM) and Board Meetings Statutory Registers (e.g., Register of Members, Directors) Income Tax Return GST Returns (if applicable) Director KYC (DIR-3 KYC) Forms DPT-3 and MSME-1 (if applicable)

What is Form MGT-7 and when should it be filed?

A: Form MGT-7 is the Annual Return of a company, providing detailed information about its shareholders, directors, registered office, and other key details. It must be filed within 60 days from the conclusion of the AGM.

What is Form AOC-4 and when should it be filed?

A: Form AOC-4 includes the financial statements such as the balance sheet, profit & loss account, and auditor's report. It must be filed within 30 days from the conclusion of the AGM.