Comprehensive Review: Conducting a detailed review of statutory registers, documents, and records to ensure compliance with applicable laws, regulations, and corporate governance norms.
Corporate Governance Assessment: Evaluating board processes, meetings, resolutions, and overall adherence to corporate governance guidelines and best practices.
Statutory Compliance Verification: Checking compliance with provisions of the Companies Act, SEBI regulations, listing agreements (if applicable), and other relevant laws governing the company's operations.
Board and Committee Evaluation: Assessing the composition, appointment, qualifications, and functioning of the board of directors and its committees, ensuring alignment with regulatory requirements and corporate governance standards.
Documentation and Filing Review: Reviewing documents such as board meeting minutes, resolutions, annual filings, shareholder agreements, and other legal documents to verify accuracy and completeness.
Shareholder Relations Audit: Examining shareholder communications, resolutions, and compliance with shareholder agreements and regulatory requirements related to shareholder rights.
Risk Assessment: Identifying potential risks related to non-compliance with legal and governance requirements and recommending mitigating actions.
Internal Control Evaluation: Assessing the effectiveness of internal controls related to compliance and governance practices within the organization.
Report and Recommendations: Providing a comprehensive secretarial audit report that outlines findings, observations, compliance status, and recommendations for improvement. This report serves as a valuable tool for management and stakeholders to enhance governance practices and mitigate risks.
Advisory Services: Offering advisory services to assist companies in implementing recommended changes, improving governance frameworks, and enhancing compliance mechanisms.
Conflict of Interest Disclosure: Any conflicts of interest that might affect the impartiality or independence of the audit should be disclosed.
Scope Limitations: If there were any limitations to the scope of the audit (such as restricted access to certain documents or information), these should be clearly disclosed.
Audit Methodology: Disclosure of the methodologies used during the audit process, including any specific techniques or approaches employed.
Independence Statement: A statement confirming the independence of the auditor and the audit team from the company being audited.
Qualifications and Experience: Information regarding the qualifications and experience of the auditors conducting the Secretarial Audit.
Communication with Management and Board: Disclosure of any significant communications or interactions with the management or board of directors during the audit process.
Findings and Recommendations: Presentation of the audit findings, including any deficiencies or areas of non-compliance identified, along with recommendations for corrective actions.
When conducting a secretarial audit of a company, several documents and records are typically required to ensure a thorough review of compliance and governance practices. Here's a list of the key documents:
Statutory Registers and Records:
Board and Committee Meeting Minutes:
Annual Compliance Filings:
Corporate Governance Documents:
Shareholder Records:
Legal and Regulatory Documents:
Contracts and Agreements:
Compliance Certificates and Reports:
Internal Audit Reports:
Other Relevant Documents:
What is a secretarial audit?
A secretarial audit is a comprehensive review of a company's compliance with legal and regulatory requirements, focusing on corporate governance practices and adherence to statutory obligations.
Why is a secretarial audit necessary?
A secretarial audit is necessary to ensure that the company operates in compliance with applicable laws, regulations, and corporate governance norms. It helps identify any non-compliance issues and mitigates legal risks.
Who conducts a secretarial audit?
Secretarial audits are typically conducted by qualified professionals such as company secretaries or firms specializing in corporate governance and compliance.
What documents are required for a secretarial audit?
Documents required include statutory registers (e.g., register of members, directors), board meeting minutes, annual filings, corporate governance documents, shareholder records, and compliance certificates.
What does a secretarial audit cover?
A secretarial audit covers aspects such as compliance with the Companies Act, SEBI regulations, listing agreements, corporate governance guidelines, board and committee evaluations, and shareholder relations.
How often should a secretarial audit be conducted?
Secretarial audits are often conducted annually as mandated by regulatory requirements or periodically to ensure ongoing compliance and governance improvement.
